Finance and Administrative Department

The Finance and Administrative Department is responsible in providing support services to various departments in the organization. The Finance Section was involved in the following:

Preparation of the monthly Registry of Allotments and Report of Check Issued necessary in the monitoring of allotment and cash balances for fund 101 and 102;
Submission to DBM the monthly Status of Allotment, Obligation and Balances, Summary List of Check Issued and Cancelled to support the release of NCA, Quarterly Report of Financial Operations, Quarterly Report of Income, Yearly Schedule of Accounts Payable and Trial Balances for fund 101 and 102;
Submission to the Commission on Audit the monthly reports on Trial Balances, Bank Reconciliation Statement, Check Issued, Collection and Deposit, Journal Entry Vouchers and Compilation of Disbursement Vouchers with supporting papers;
Quarterly and yearly reports on Balance Sheet, Statement of Income and Expense, Cash Flow, Management Responsibility, Government Equity, Accounts Payable and Unliquidated Cash Advances, Pre-closing Trial Balances and Notes to Financial Statements;
Maintained general and various subsidiary ledgers, prepared monthly journals, assisted in the preparation of the 2004 Work and Financial Plan and Financial Reports for Pilipinas Shell Livelihood Project, provided comments on the PTFPP Audited Financial Reports and checked liquidation reports of officers and employees.

Administrative Section

The Administrative Section accomplished the following: vehicles, supplies and materials for the programs and activities of the agency;

Provided repair and maintenance service of all vehicles, maintenance and cleanliness of office buildings and surroundings including PSDTI, Staff House and Motorpool in Irawan and messengerial and photocopying services;
Assisted the Audit Team in the physical count of equipment of the DMOs, Manila and Main Offices under the regular fund and the Inventory Team in the physical count of PTFPP assets;
Maintained ledger cards to satisfy Section 41 and 42 of NGAS Manual Volume II;
Maintained Personnel File in good condition;
Submitted contracts for approval of permanent, contractual and job order employees to Civil Service Commission and prepared payroll of all employees of the organization.